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You’re like us—you create experiences, for everyone you encounter. You like to smile, greet, host, assist, and make people’s day better than it was before they met you. As the face of Shea, you’re responsible for setting the tone and creating that first touchpoint, greeting our clients, guests, partners, and vendors as they arrive at the premier design firm in Minneapolis.
Our office is your domain; you take pride in ensuring it runs smoothly and creates a pleasant work experience for all who pass through. You work with the entire firm: performing various administrative tasks, managing multiple calendars, and partnering with leadership to enhance efficiency and effectiveness throughout the organization. Attention to detail, problem-solving, and prioritization are second nature because your organizational skills are top-notch. Furthermore, our team knows they can depend on you to know and truly understand the inner pulse of Shea, our projects, and our teams. It’s fast, it’s eventful, and the creative juices are in constant flow, but that’s your style.
Responsibilities:
- Manage document signing and electronic filing of documents.
- Calendar coordination, schedule meetings and appointments.
- Maintain company databases, licensures, and associated reporting.
- Manage contracts, agreements, and scheduling of vendors, services providers, catering, and product representatives.
- Assist in the onboarding process for new hires.
- Partner with HR to update and maintain office policies, procedures and provide support in the recruitment process.
- Assist Marketing, Accounting, Executives, Designers, and Architects in whatever may be needed (typing, filing, correspondence, travel arrangements, reporting, meeting set up etc.).
- Oversee, maintain, and trouble shoot conference room equipment and technology.
- Greet and provide general support to Clients, visitors, vendors, and staff.
- Handle incoming/outgoing mail and packages, and multi-line phone.
- General office housekeeping, monitor and replenish office supplies and equipment, maintain office condition, and arrange necessary repairs.
- Support project and marketing teams throughout the project closeout phase.
- Participate in the planning and execution of monthly, quarterly and annual company events.
Our Must Haves:
Associate’s Degree and additional qualification as an administrative assistant, with office-managerial experience a plus. Minimum 3 years’ experience in related positions. Proficiency with Office software and administrative programs. Ability to work in the office during business hours, 5 days per week.
Who We Are:
Shea is a creative multi-disciplinary design firm, specializing in restaurant, hospitality, retail, workplace, and private clubs. Our firm’s philosophy is rooted in relationships—both within our team, and with our clients, who we consider to be true partners in the design process. We’re a place of people who have extraordinary skills and passion and strive for excellence in finding the best and most effective design solutions in every project. We create experiences using every point of contact, extending brands through physical spaces by way of branding and graphic design, interior design, and architecture.
Please apply using the provided form, or send a cover letter and resume to michelles@sheadesign.com. No phone calls/agency calls please. Shea is an Equal Opportunity Employer.